Adapting meetings for home workers

Adapting meetings for home workers

 

The pandemic of 2020 brought many changes with it, ranging from new styles of working to new consumer habits. While some trends have dwindled, others are gaining increasing attention a must-have for the years to come. One perfect example of this, is the rise of remote work.  

Studies show that 63% of remote workers would continue working from home if given the choice. Most companies now agree that the future of work will include a mixture of remote, and in-office employees, creating a new “hybrid” landscape.  

The hybrid workplace promises to bring the best of both worlds together, aligning in-office productivity, with remote flexibility. However, there are challenges to overcome before we perfect this new venture. For instance, how do we ensure remote workers don’t become second-class citizens? 

Why Home Workers Have Been Second-Class Citizens 

Slack’s co-founder and CTO, Cal Henderson, shared his thoughts on the remote working landscape in 2021, noting that while remote work has a lot of value, companies still have work to do if they want in-office and remote employees to be truly aligned.  

Cal noted that the experiences of 2020 showed his team just how much they had been treating remote workers like second-class citizens before the pandemic. Ultimately, it’s easy for managers and supervisors who see employees in the office each day to forget about their less visible staff. 

In the past, companies with remote employees may not have noticed how often they were “leaving them out” when they had group meetings in-person or discussed issues without a digital forum. As we head forward to the future of hybrid work, it will be crucial to ensure that this trend doesn’t continue. 

Going forward, companies need to rework their strategy for engagement and productivity, to ensure they’re supporting all of their staff correctly, not just the people they can see.  

When up to half of your employees are working remotely at any given time, failing to have the right structure in place could mean that your business begins to crumble.  

How To Remove the Workplace Divide 

For years, creating a sense of belonging in the workplace has been crucial to achieving higher levels of productivity, efficiency, and commitment from your team. This will continue to be the case in the age of hybrid work. Employers will need to be more aware of their remote staff, and how they can be kept in the loop with the rest of the team.  

To reduce the risk of any team feeling like second-hand citizens, companies can: 

Communicate constantly 

Having a UCaaS environment where everyone can connect through instant messaging, video meetings, and conferencing is becoming crucial in the new age of hybrid work. These software solutions pave the way for constant communication between staff wherever they are.  

Business leaders should be encouraging their staff to speak to their colleagues through these applications, even when they’re sharing the same office. This helps to set a precedent where all information shared exists in the same environment.  

Similarly, when business leaders are delivering updates and announcements, it’s best to host a virtual meeting where everyone can participate. Broadcasts and text-based announcements can work just as well. The key is making sure that a single part of your team doesn’t get information before the rest. 

Manage work digitally 

It’s easier for employees in the remote world to feel like a more significant part of the community when they’re working in the same space as their peers. Setting up a digital environment where all kinds of employees can track tasks and examine their productivity levels reduces the risk of projects getting done twice, or information being lost.  

Using digital tools for the storage and management of tasks also has other benefits. It ensures that when team members need access to information, they know where to go. At the same time, you can use these tools as a way to provide feedback to employees, by giving kudos and positive recognition to those who deserve it, in a shared space.  

Managing work digitally also helps you to ensure that everyone is working towards the correct deadlines, even if time zones and working schedules differ.  

Embrace video first 

Video became the must-have tool for communication in 2020, and it’s not going anywhere soon. The biggest reason that many employees end up feeling isolated when working remotely, is they lack the opportunity to have face-to-face conversations with peers. These interactions are essential for building bonds between staff.  

Video conferencing might not replace the face-to-face collaborative experience entirely, but it does help people to feel like they’re part of a more connected group. Every group meeting should include video, so your remote workers can feel as though they’re sitting alongside their colleagues.  

Video also helps to bring context to conversations, assisting your employees in understanding what’s needed for them in a project. The use of video can help to reduce the confusion and misunderstandings between remote and in-office workers.  

All Employees Should be First-Class 

For years, companies struggled with the idea of remote work, believing that staff outside of the office may not be as productive as their counterparts. When 2020 arrived and organisations were forced to put home working to the test, we began to discover just how beneficial it could be. Now, it’s unlikely that most companies will ever make a full return to the office.  

The rise of remote work can be a positive thing for our future, saving money, time, and improving work/life balance. However, this strategy will only be successful when it’s approached correctly by business leaders. Rules and regulations need to be in place to ensure that remote workers don’t feel like second-hand citizens.  

Embracing video, and digitizing as much of the workplace processes your team encounters each day will help to reduce the gap between your remote workers and their peers. Don’t risk losing your remote staff to lack of engagement, or inclusion.  

 

Share the article on social networks:

Our products

img
VideoMost Server
Enterprise video conferencing with mobile messaging and content sharing
img
VideoMost SDK
Complete set of media processing technologies, signaling / transport protocols and collaboration tools to enable mobile group video calls inside your app
img
TeamSpirit IM
Self-hosted video messenger